Computer Centre Policy

  1. Objective
    1. The Institute’s computer centre policy exists to maintain, secure, and ensure legal and appropriate use of Information technology infrastructure established by the Institute on the campus.
    2. This policy establishes institute-wide strategies and responsibilities for protecting the Confidentiality, Integrity, and Availability of the information assets that are accessed, created, managed, and/or controlled by the institute.
    3. Information assets addressed by the policy include data, information systems, computers, network devices, intellectual property, as well as documents and verbally communicated information
  2. Applicability
    1. Applies to all the users such as Students, Teaching Staff and Non-Teaching Staff members of the Institute.
    2. Resources
      • Network Devices wired/ wireless
      • Internet Access
      • Official Websites, web applications
      • Official Email services
      • Data Storage
      • Mobile/ Desktop / server computing facility
      • Documentation facility (Printers/Scanners)
      • Multimedia Contents
  3. Policy
    1. Responsible use of Information Technology Resources
      PTVA’s Institute of Management provides computing, networking and information resources for use as business tools to support their efforts to meet their institute related objectives. Individuals are expected to be careful, honest, responsible, and civil in the use of computers and networks. Any use of institute’s computers and networks by employee(s)/student(s) that is inappropriate to the workplace or otherwise contributes to creating a harassing or uncomfortable workplace, or creates a legal risk will subject the employee(s)/student(s) to counselling, formal disciplinary action and/or termination.The Institute reserves the right to restrict the use of its information technology resources and to remove or limit the access to information technology resources as required.
    2. IT Hardware Installation
      Institute network user community needs to observe certain precautions while getting their computers or peripherals installed so that he/she may face minimum inconvenience due to interruption of services due to hardware failures.
    3. Warranty & Annual Maintenance Contract
      Computers purchased by the institute should preferably be with 1-year on-site comprehensive warranty. After the expiry of warranty, computers should be under annual maintenance contract. Such maintenance should include OS re-installation and checking virus related problems also.
    4. Network Cable Connection
      While connecting the computer to the network, the connecting network cable should be away from any electrical/electronic equipment, as they interfere with the network communication. Further, no other electrical/electronic equipment should be shared with the power supply from where the computer and its peripherals are connected.
    5. File and Print Sharing Facilities
      File and print sharing facilities on the computer over the network should be installed only when it is absolutely required. When files are shared through network, they should be protected with password and also with read only access rule.
    6. Shifting Computer from One Location to another
      Computer system may be moved from one location to another with prior written intimation to the Computer Centre, as Computer Centre maintains a record of computer identification names and corresponding IP address.
    7. Maintenance of Computer Systems provided by the Institute
      For all the computers in the institute premises the responsible person/incharge/AMC personnel of the Computer Centre will attend the complaints related to any maintenance related issues and work towards resolving the same with authority(ies) of the institute.
    8. Noncompliance
      PTVAIM’s faculty, staff, and students not complying with computer hardware installation policy may leave themselves and others at risk of network related problems which could result in damaged or lost files, inoperable computer resulting in loss of productivity. Hence, disciplinary action will be taken against those individuals who are not complying with the policy of the institute.
    9. Software Installation and Licensing Policy
      Any computer purchases made by the institute should make sure that such computer systems have all licensed software (operating system, antivirus software and necessary application software) installed. Respecting the anti-piracy laws of the country, the institute’s IT policy does not allow any pirated/unauthorized software installation on the institute owned computers. In case of any such instances, institute will hold the individual personally responsible for any pirated software installed on the computers.
    10. Backup(s) of Data
      Individual users should perform regular backups of their vital data present on their computers. Virus infections often destroy data on an individual’s computer. Without proper backups, recovery of destroyed files may be impossible. Backup of all important documents should be taken every 15 days that are of administrative & financial nature and atleast every 1 month with respect to data and documents of teaching staff.These electronic Backup must be taken on atleast 04 External Hard Disks (For example, Two at Institute and Two shall be kept outside of the Institute at safe place in Locker by office personnel) and the same has to be kept at a safe location outside the institute. Hence, institute has taken a locker at Pethe Safety Lockers (P) Ltd. where all important data related to the Institute shall be kept in the form of portable drive (external hard disc).
    11. IP Address Allocation
      Any computer (PC/Server) that will be connected to the institute network, should have an IP address assigned by the computer centre. Following a systematic approach, the range of IP addresses that will be allocated to each computer is decided.
    12. Email Account Use Policy
      In an effort to increase the efficient distribution of critical information to all faculty and staff it is recommended to utilize the institute’s e-mail services, for formal institute communication and for academic & other official purposes. E-mail for formal communications will facilitate the delivery of messages and documents. Formal University communications are official notices from the institute to faculty, staff and students. These communications may include administrative content, such as human resources information, policy messages, general institute messages, official announcements, etc.
    13. Responsibilities of the Administrative Unit
      Computer Centre needs latest information from the Admin Office of the institute for providing network and other IT facilities to the new members of the institute and for withdrawal of these facilities from those who are leaving the institute, and also for keeping PTVAIM’S website up-to-date in respect of its contents under the guidance of the faculty incharge. The IT resource along with the admin office shall back(s) up all the required data of employees leaving the organization in the institute’s external hard disk drive.
    14. Video Surveillance Policy
      The CCTV system has been installed by institute with the primary purpose of reducing the threat of crime generally, protecting institute’s premises and helping to ensure the safety of all staff, students and visitors consistent with respect for the individuals’ privacy. These purposes will be achieved by monitoring the system to:
      • Deter those having criminal intent
      • Assist in the prevention and detection of crime
      • Facilitate the identification, apprehension and prosecution of offenders in relation to crime and public order.
      • Facilitate the identification of any activities/event which might warrant disciplinary proceedings being taken against staff or students and assist in providing evidence to managers and/or to a member of staff or student against whom disciplinary or other action is, or is threatened to be taken.