1. Objective
    To achieve smooth, coordinated functioning of library and help students, faculty and staff to get maximum benefits of the facilities available in library.
  2. Applicability
    To all students and staff members of P.T.V.A’s Institute of Management
  3. Policy
    PTVA’s Institute of Management practices Dr. S. R. Ranganathan’s (Father of Library Science) Five Laws of Library Science in view of the growing Information and Technological trends, changing user expectations, supporting research and innovation through qualitative collection.
    These Laws are:

    • Books (Documents) are for use.
    • Every reader his/her book (documents).
    • Every book (documents) its reader.
    • Save the time of the reader.
    • The library is a growing organism.

    These shall be achieved by

    • Building Qualitative collection to support teaching, learning, research and innovation activities.
    • Building advanced technological infrastructure to support all library housekeeping operations.
    • Undertaking training activities to make the use more aware of the library and online resources.
    1. Procurement policy and procedure
      1. Purchase and use of current titles.
        The Library undertakes following method for purchasing new titles.

        • The Library procures books recommended by the University and as per AICTE Norms.
        • The library procures the books which are duly recommended by teachers and students through the process of filling up ‘Requisition Form’.
        • The Library procures books on Approval basis from various book venders considering courses available in our Institute. The teachers are invited to approve the books by filling up the Requisition Form.
        • The Library invites quotations from vendor(s) regarding cost and discount available on each title.
        • After receiving Sanction from The Director Sir, approved books are procured.
      2. E – Journals / Online Databases
        Online journals and databases are subscribed to meet growing requirements of students for project work, assignments research work as well as for the undertaken by our faculty members including those pursing doctoral degrees.
      3. Software
        The library software i.e. SLIM21 keeps track of the documents. The library staff makes use of software to answer queries by students regarding location of book shelves, issuance and number of copies available.
    2. Discount offered on books/ periodicals
      Every registered book suppliers need to offer discount on the books purchased for the library.The registered book vendors/publishers offer 20% discount on books through the Good Office Committee (refer to GOC by laws) suggests10% discounts on books. However, we get around 20% and less than in few cases.As per as journals are concerned, by GOC rule, we do not get any discount on periodicals. However, there are some subscription agents who offer us discount and there are no ‘fixed discount rates’.Annexure: GOC Regulations
    3. Inter library loan policy
      I. DefinitionAn interlibrary loan is a transaction in which a library material, or a copy of the material, is made available by one library to another Library of the college/institutes/organization upon request.
      II. Purpose
      The purpose of interlibrary loan services is to obtain library materials for our patrons that are not available in our Library and to lend materials from our collection to all eligible requesting libraries.
      III. Interlibrary Borrowing
      A. The reader needs to request for the title in writing. The participating library needs to submit the request in writing and collect the book, if it is available in our Library.
      B. Loan Materials

      1. The following materials are usually available for interlibrary loan:
        • Books
        • Photocopies of periodical and newspaper articles (from hard copy, microfilm and microfiche).
      2. Most libraries will not ordinarily lend the following types of material:
        • Rare or valuable material, including manuscripts
        • Bulky or fragile items that are difficult or expensive to ship
        • Material in high demand at the lending library (i.e. “best sellers” recently published items, etc.)
        • Audio visual materials

      C. Borrower’s Responsibilities

      1. Each patron is responsible for checking the holdings of our Library for the item before requesting it on interlibrary loan.
      2. Loan Period:
        • Maximum 20 Days for Teaching and Non-teaching Members
        • Maximum 7 Days for Students
    4. Circulation Policy
      1. 3 books/Journals are issued against library card to every student for 15 days. After 15 days of the issuance, the borrower of books/study material has to return or reissue (only 1 reissue is allowed) book for further 15days otherwise Rs.5 per day fine will be charged.
      2. To help students book reissue facility available on phone only once.
      3. If issued Books or Journals are lost, students are required to inform library counter immediately to avoid levying further fines and follow the guidelines related to replacement cost along the fine on prorata basis.
      4. If Library card is Lost, Duplicate library card can be given on payment of duplicate library card charges.
    5. General Rules
      1. Library will remain open From 8.30 a.m. to 9.00 p.m. (Monday to Saturday).
        From 10 a.m. to 6 p.m. (Sunday)
      2. Library will be closed on Public holidays
      3. Bag/Cell phone/Laptop not allowed in Library
      4. Consuming food or drinks (except water) is not allowed in library.
      5. Pin drop silence and library decorum is expected.
      6. Damage to Library Property will have disciplinary action.
    6. Newspapers Policy
      We believe that Newspapers are the Stepping stone to inculcate reading habit among the students at the same time provide information which will be very helpful in their academic and professional life. Newspaper are playing vital role in updating current information to students and staff. Our Library has been subscribing leading Newspapers.
      The Library undertakes following method for purchasing of Newspapers.

      • The library Subscribed Newspapers which are duly recommended by teachers through email request.
      • After Receiving Newspaper Requisition, enquiry is made by library to local newspaper agent regarding cost of recommended newspaper
      • After getting approval from Director Sir, Newspaper will be subscribed on monthly bill basis.
      • Stands are available in library for display of newspapers.

        1 Discard policy – Old newspapers are discarded on half yearly basis. Books are not discarded till now as the institute was set up in 2009 and the same has to be retained for minimum 15 years which are in good and legible condition.

    7. e-Books / e-Journals/ e-database
      Institute shall subscribe e-Books / e-Journals/ e-database from time to time as required by AICTE and on teachers. Also Library in-charge shall maintain usage report of all e-databases and discuss with relevant teachers at the time of renewal.